Act on File events
Trigger work when an answer changes, evidence arrives, a deadline passes or a stage becomes ready.
Workflow automation
Automate the routine work while keeping every decision visible.
FastDox can send requests, create tasks, route exceptions, schedule follow-ups and enforce approvals from real File state — helping teams spend less time coordinating work and more time resolving it.
Rules & triggersTasks & queuesRemindersApprovals
The problem
Workflow breaks in the gaps between systems
Most delays are not caused by the difficult decision. They come from missing evidence, forgotten follow-ups, unclear ownership and work sitting in the wrong queue.
Give every exception an owner
Create targeted tasks with clear status, priority and review context.
Keep approvals explicit
Require the right role before sensitive states or professional outcomes can move forward.
What FastDox does
Capabilities that remove work — not just digitise it.
Each capability operates against the same record, so information captured at the front of the journey can drive evidence, review, workflow and downstream handoff.
Event-driven rules
Use journey answers, uploads, inactivity, appointments, stage changes and external events to drive workflow.
Automated communications
Send reminders, evidence requests and next-step messages without manual chasing.
Operational queues
Surface genuine action-required work rather than filling dashboards with already-completed activity.
Maker/checker controls
Separate preparation from approval and keep reviewer actions independently auditable.
How it works
A connected operating flow.
The journey is designed so each step creates the state required by the next rather than generating another disconnected document or inbox task.
1
Detect
Something changes on the File or a deadline is reached.
2
Route
FastDox determines the next configured action.
3
Act
Send, request, assign, escalate or hold for approval.
4
Evidence
Record what happened, who acted and why the File progressed.
Operational efficiency
Where teams get time back
The objective is not automation for its own sake. FastDox is designed to remove repeatable administration, surface genuine exceptions earlier and give skilled people better-prepared work.
- Reduce manual follow-up and spreadsheet tracking.
- Cut avoidable delays caused by missing ownership.
- Standardise the way teams handle exceptions.
- Provide managers with clearer operational visibility across active work.
See it on your workflow
Show us where your team spends time chasing and coordinating.
We’ll turn the repeatable parts into rules while preserving the approvals and human judgement your process needs.